Project Administrator

We know you're not just looking for a great career, you're looking for a company with a positive culture that will support your personal and professional growth. You will find that with BCI Construction. We operate with a strong sense of purpose and following our core values. We are looking for people to join our team that align with our strong culture and values.
BCI Construction, Inc. is seeking an experienced Project Administrator to join our growing team and work in central Minnesota.  Headquartered out of Sauk Rapids, MN.  BCI specializes in Commercial, Medical, and Institutional Construction.

Our Core Values:

• Family+Great Careers
• Do it Well. Do it Right.
• Hustle Matters
• Genuine Care
• Stronger Together

• Health Insurance
• Dental Insurance
• Vision Insurance
• Short and long term disability
• Life Insurance and Accidental Death and Dismemberment
• Flexible Spending Account-Child Care, Limited, and Medical
• Accident Insurance
• Critical Illness Insurance
• Paid Time Off and Holiday Pay
• 401(k) with match

• 50k annually and up, depending on experience

• Project Setup & Startup Coordination
  -Coordinate project set up across company systems, maintain project documentation, support bidding activities 
  -Assist with project start up requirements including submittals, permits, compliance documentation, and project meetings 

• Project Administration & Document Control
  -Manage project records, plans, specifications, addenda, submittal logs, and project documentation within company software platforms to ensure accurate and organized project information 

• Subcontract & Compliance
  -Prepare, distribute and track subcontract agreements and related documentation.  
  -Monitor insurance requirements, compliance documentation and prevailing wage requirements 

• Submittal Management 

• Project Accounting Support
  -Process subcontractors pay applications, support client billings, maintain billing records, assist with contractual requirements 

• Project finalization/close-out
  -Manage project closeout activities including collection and review of warranties, operations and maintenance manuals, lien waivers and final closeout packages for project completion 

• Project Team Support
  -Provide administrative support to Project Managers and project teams  

• A strong moral compass (as best represented by our Core Values) 

• Strong organizational skills with the ability to manage multiple priorities, deadlines, and projects simultaneously 

• Strong written and verbal communication skills with the ability to interact professionally with employees, subcontractors, clients and project partners 

• High attention to detail and accuracy in document management 

• Knowledge of construction project administration, bulling processes and compliance requirements  

• Ability to exercise sound judgement when handling sensitive information 

• Problem-solving skills with ability to identify issues and support resolution efforts 

• Strong customer service mindset 

• Ability to work independently, take initiative and follow through on assignments 

• Ability to collaborate effectively with cross-functional teams and build positive working relationships 

• Ability to adapt to changing priorities and work effectively in a fast-paced environment  

• Required: 
  -High School Diploma or equivalent required 
  -Proficient in Microsoft Outlook, Word and Excel 
  -Ability to learn and utilize construction management software 
  -Ability to operate standard office equipment, including computers, printers, and scanners.  

• Preferred: 
  -Associate degree in Business Administration, Construction Management, Accounting, or related field preferred; equivalent combination of education and experience considered  
  -Minimum 2 years of administrative experience